Event Jobs

Event Jobs - Event Planning: Hiring an Assistant

Chances are that if you have ever been in charge of event planning then you some that it takes some major discipline in order to be able to pull it off. There are plenty of good things about having a lot of event planning experience, although many people and even professional event planners feel the strain of all the responsibilities and duties at some point in their career. If this is your case, though, one option that you may have is to actually hire an assistant so that more things will get done on a regular basis without shouldering all of the responsibilities yourself.

Here are some good reasons, though, that you might want to hire an assistant for your event planning business career :

Two Heads are Better than One

One reason that you may want to hire an assistant is so that you'll have a person to bounce ideas off of. When it comes to brainstorming and thinking of ideas for specific events there may not always be someone there for you to bounce ideas off of. On the other hand, hiring an assistant will provide you with someone to brainstorm with and that person will actually be able to give you their full thoughts on the issues as well! It's always a good thing to be able to think with two different minds and an assistant can help you do just that.

More Things will Get Done

Another reason that hiring an assistant is a great idea is because it will allow you to get more things done then you have time for. Everyone only has twenty-four hours in a day, which makes getting everything done at once almost impossible to do. On the other hand, an assistant will be able to run errands, make sure that props for the event are set in place, as well as provide the guests of honor with their essential information as well when it's time to do so.

When hiring an assistant, though, one thing to remember is that you don't necessarily need to pay them a whole lot in order to get their help. Of course, if you're a large event planning business then chances are that you'll actually be able to afford to pay the assistant a decent wage, but it definitely is not required. Another tip that event planning professionals should remember is that assistants, even though they may be your best friend eventually, are not the owners of the business. Even though they may help guide you into good decisions to make, assistants should not be allowed control over any aspect of the business simply because it was not created as a partnership in the first place.

Of course there are always going to be advantages and disadvantages of hiring an assistant anyway. If you're the type of person that actually needs an assistant because you may just lose your head because it wasn't attached to your body (i.e. scatter-brained) then hiring an assistant may be the best thing for you. All in all, though, hiring an assistant for your event planning business needs to be handled with the utmost care!
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Event Planning Software

Event Planning Software - Make All Plannings Keep Organized

There are probably hundreds of thousands of event planning professionals in the world and there are probably many more that don't publicly advertise their business even though they routinely act as event planning specialists for many of their clients throughout their city and surrounding area. Along with event planning, though, comes the need for a lot of technological help.

Even though it is quite possible to remember everything you need to know and store information in your brain along with physically writing it down, chances are that event planning professionals and those that run event planning services from their home use some sort of technological organizational tool, such as a Palm Pilot or a Blackberry!

There are plenty of other tools on the market, though, that are designed to help with event planning. One of these tools is event planning software that can either be purchased from retail stores, manufacturers, or even from the World Wide Web. Nevertheless, though, these event planning software installations will truly be able to help improve event planning skills along with helping to keep organized while keeping the events straight. Here are some of the other benefits of professional event planning software, though:

Reporting Capabilities: As an event planning professional chances are that you will have a need to give either your clients or someone else you are working with professional reports about the daily activity of your business. In addition, though, reports for your event planning business may also contain information for your clients about the work that you have done for the day and the whole time that you've been working for them.

These types of reports are essentially called timing logs and they track everything that an event planning professional does for his or her clients and keeps track of the amount of time spent as well. Much of the event planning software, though, contains these types of reports that are popular to hand out.

Confirmation Emails : Event planning software also contains a setting so that event planners are able to automatically send out confirmation emails to the guests-of-honor and attendants of the event as well. These confirmation emails will usually be filled with reminders about the big event and they are actually a helpful to have at your disposal because they not only will remind people about the event, but it will more than likely increase the amount of people attending the event as well!

Credit Card Processing : Any event planning professional knows that collecting payments for various reasons when planning large events is important! Whether you are trying to solicit donations from the attendees or the event requires a monetary fee that is mandatory, most all event planning software contains some form of automatic credit card processing tool!

There are plenty of other benefits to having an event planning software on you computer, though. In addition to everything listed above, some of the other benefits include being able to print off nametags for the event as well as being able to keep track of where money is being sent to as well! All in all, event planning software can be a great help to those professionals who need just a little extra organization and time-savers! …Read more >>