Online Event Planning - Web-Based Event Management
By Tamara FordThe easiest and most effective way to manage your events today is using web-based event management software. If this sounds like it's going to cost you a fortune then just wait - we have a solution that is not only really effective but also 100% free.
Event Software
The event software we recommend for your web-based event management is Web 2.0. This is not only free but you have over 60 different multimedia applications at your disposal to make the promotion of your event, as well as the different aspects of management really simple and fun.
You can create your own promotional web page with photos, video, music and many other elements free and easily. Customize it as much as you like to be the perfect match for your event. Add a countdown timer, polls, a comment wall to get people excited and interacting.
Once your promotional page is ready then send out emails to all those you are inviting and tell them to respond online. Once they have done so you will also easily be able to see who is coming, who is not coming and who still needs to decide which is great for working out numbers for catering purposes, printing notes for conferences or anything else where numbers coming are important.
Not only will you be able to see who is coming, but your guests will too and they will even be able to start networking online before the event.
Event Management
Apart from promotion, another aspect of web-based event management is, of course, the management side of event planning - delegating tasks, sticking to a budget and maybe keeping a record of what happened for those who will be planning next year's event (or to help you improve on this year, if possible).
Ok, so you have a team of volunteers lining up to help you (oh how we wish most of the time!) and you need to delegate tasks to each of them. We have included a free task manager tool in our web-based event management system that allows you to easily manage this and ensure that everyone knows what they are doing and that they do it.
You will notice that we are talking free tools here, that is because budget is often a very important factor in event planning and management and we know that. Our budget manager allows you to easily keep track of your finances and what you have allocated to each specific category of expenditure. This assists you in sticking to your budget (and even, perhaps, beating it).
As for record keeping, this needn't be boring and other people may even be interested in the record keeping we recommend. During the event we recommend a live video feed being sent to the web page, as well as other video clips being taken which will help to record the event for the future. You should also ensure that plenty of photos and notes are taken that can also be displayed on the web page. Then when someone (maybe you) needs to organize the event next year they can simply go and visit the web page and see what a great job you did.
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