Party Planners

Baby Shower Event Planning

Pregnancies and baby showers are always a fun time throughout the year and there are many reasons why it's important to throw a baby shower for your family or friends. Baby showers are essentially a party for the individual or couple who is about to give birth to their son or daughter, and what better way to show love for the unborn child than to shower it with gifts?

There are plenty of event planning specialists that regularly help to plan baby showers for those who choose to hire them, but an event planning specialist is absolutely not needed if you are able to do much of the planning on your own. Here are some essential things that you'll want to have ready for your own baby shower, though, when it comes time for the celebration of your baby:

The Baby Shower Theme

At mostly all major events and celebrations there is a theme that is running throughout the entire time. A baby shower is no different, though, and if you are working on the event planning for yours or another's baby shower then choosing a good theme is almost always the best thing to start out with!

However, the themes associated with a baby shower don't have to be difficult at all simply because the party is for the baby who is not there yet. On the other hand when event planning for a baby shower you will want to keep in mind the mother as well as the father, if he is attending. Choosing simple color-themes, or perhaps even child's toy themes are both great ideas when event planning for the baby shower!

Baby Shower Games

This is perhaps the most fun part about event planning in general because games are used for many different events throughout many different countries and cultures. Baby showers also typically have fun games during the event, and games are essentially what the whole day centers on. There are many great ideas for baby shower games, including The Diaper Game, mad lib games, as well as a game that involves guessing the length of yarn around the mommy's tummy. There are plenty of other games to choose from, however, these are only a couple of the great event planning games that can be chosen!

The Guests

Of course, the one thing that you don't want to forget about when event planning for a baby shower is the guests. Where you will seat them, where the guest's gifts will be placed when they arrive, and what they eat are all common concerns that must be thought about before the day of the baby shower. If you are working on planning the day with a friend or family member then they will be able to definitely help out with these important questions.

Nevertheless, though, event planning for a baby shower can take a lot of work in the process, although chances are that you'll have fun in the midst of planning it. There are so many reasons to be happy when planning the baby shower that it simply make the whole ordeal even more fun to plan!
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Event Coordination

The Event Planning Checklist

If you have ever been responsible for planning a very large event then most likely you already know most of the stressful feelings that come along with it. Indeed, there is much to be stressful about when event planning for several hundred people, but chances are that you probably already knew about the event a great deal of time before it was actually here. This is the case in many situations, though, as large events will usually be scheduled weeks, months, if not years ahead of the scheduled date.

Depending on how large the scheduled event is then there should be ample time to have everything completed. But if you need a little bit of advice and help, one suggestion that many people use is to actually use an event planning checklist for all the things that need to be accomplished. Some of the things that should be on your event planning checklist that need to be done well in advance of the actual date of the event include:

Choosing the Theme: If you are creating this event from scratch then chances are that you will also need a theme. When it comes to event planning then choosing a theme should be the least of your worries although it is an issue that definitely does need to be thought about and given some consideration. This step should be done at least 12 months prior to the event, or immediately decided as soon as you knew the event has to be planned.

Looking at Event Sites: This step that should be on your event planning checklist should also be done as soon as you know about the event and many times this is at least 12 months in advance! But visiting multiple sites for the event is an important task on your list simply because you'll need to make sure there is enough room for all the guests that are going to attend.

Obtaining Food and Drink Quotes: Whenever any large event is being planned the number one thing that should be on your event planning checklist right after the locations for the event are visited is the gathering of food and drink quotes from multiple caterers around the area. This step should also be done at the same time as the previous two.

Booking Entertainment: If the event that you are planning to have will host some form of entertainment then it may be up to you to choose the individual or group that is going to be the guest entertainer for the event. When event planning the most important thing you could do is to make sure that entertainers know that they have a scheduled date well in advance of the actual event so taking this step is also important as soon as you found out that you should plan the event!

Of course these are only some of the first steps that should be taken in order to make sure that everything within your event planning checklist is taken care of. From the food and entertainment to securing a location for the event, all of these things are very important when event planning!
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Event Organisers

Event Planning: One Week Before the Event

As the story goes, there are actually very many people who actually do not have the best of event planning skills. If it were up to many people throughout the world many of the event planning responsibilities would not be done until the last minute or the week before the event. However, if one is going to truly excel with their event planning skills then the first idea that one must get his or her mind wrapped around is that organization is crucial to having a successful large event.

Many large events are scheduled at least a year before the date of the actual event, which leaves plenty of time for event planning and other important duties. The big issues should be taken care of as soon as the event is known about, but what follows are some things that an event coordinator should do about one week before the scheduled event :

Last Minute Details

If you were not solely responsible for the event planning duties of the large scheduled event then chances are that you designated some of the responsibilities out to different sub-committees and sub-groups so that things would get accomplished in no time flat! One week before the event, though, the main leader should meet with all of the sub-committees and groups in order to go over last minute details. Much of this might typically be called "housekeeping" issues, but they are still very important to the event planning mentality and making sure that everyone is on the same page that close to the event!

Follow Up Phone Calls

Another thing that must be done one week before the scheduled event when performing event planning duties is follow-up phone calls. Follow-up phone calls are very important because there are some people for whom the event could have slipped their mind. The most important people that phone calls must be placed to, though, include the entertainer for the event, the main speaker, the food caterer, the music group (if any), and whoever else was hired to help with the main event!

Gather Volunteers

It is highly likely that the day of the event that you will be rushing around trying to get a lot of things done at once. For this reason, though, gathering volunteers to help with small things, including initial registration and check-in of attendees, is very important! Any event planning professional knows that volunteers are frequently used, and there are very good reasons that they may be put to work the day of and throughout the whole event!

Of course there are many other things that one should do the week before the main event takes place. For example, a few of the other last-minute event planning details that were not discussed above include confirming the number of people that are attending the event, making seating arrangements if any, creating nametags for the people attending as well as the people who are volunteering for the event, and distributing last-minute flyers and advertisements. It is important that everything goes according to plan when it comes to the actual date of the event and all of these things are important to making sure everything is right on schedule!
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Events Planning

Necessary Event Planning Accessories

Event planning takes a skilled person to be able to put together a large gathering for a whole group of people! Indeed, there are many issues associated with event planning that many people will simply crack under the pressure of having so many responsibilities that they can't deal with anything! In these types of event planning situations it is important to keep a level-head throughout the entire thing, but there are also some very important accessories that one can have with them in order to make their lives a whole lot easier when event planning for their family, friends, or other group that they belong to.

Date Book and Scheduler

Not everyone can remember the dates of the events that they need to plan, so carrying with you a date book and scheduler is a very important lesson of event planning. There are also small electronic pocket organizers that might be great for this type of a job, but allowing your scheduler and date book to handle some of the event planning memorization for you is very important! Not having to remember when you scheduled what event is just one more task that will be outsourced and handled in a different way.

Let's face it: if you are running an event planning business then there is absolutely no way that you'll be able to remember every engagement or event that you'll ever have. A scheduling book is important so as to not having any event overlap and the key to having satisfied customers!

Cell Phone and Method of Emergency Contact

Another very important event planning accessory that one should make sure that they carry with them at all times is either a cell phone or some other way that their clients can get in touch with them at the push of a button or the dial-of-a-phone! If you don't necessarily want to carry a cell phone with you then you are not required to do so, but having a beeper at the least is a great idea so that your clients will know that you're not far away! Realizing that your customers may have questions about your services or their event is one of the main reasons why you should have that method of contact on you at all times. There even may be an emergency where you will be required to actually move the date of the event.

A Contact List

Just as it is very important for your clients to be able to get a hold of you at the exact time they are trying to buzz, call, or otherwise contact you, it is also probably very important for you to be able to get a hold of your clients for the same reason! Another reason that you should carry a contact list with you is so that you know all the responsibilities of everyone else for your event planning needs: the caterer and the building owner among other people that you should have a contact number for.

These are just some of the event planning accessories that you should take with you, however, there are many other important tasks of event planning that require your full attention just as these matters do also!
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